Executive Secretary / Personal Assistant

We are seeking an Executive Secretary / Personal Assistant to join our well-established organisation. The ideal candidate should be qualified, experienced, preferably in the construction industry and possess excellent time-management and multi-tasking abilities. The Executive Secretary / Personal Assistant will be expected to provide administrative support to the Associate / Executive Director and will perform general secretarial duties, including travel arrangements, writing correspondences, maintaining appropriate files, handling visitors and coordinating meetings.

The candidate should possess excellent interpersonal skills and be able to handle all administrative tasks efficiently.

The Position:

  • Provide high level support to the Associate/Executive Director, which includes maintaining calendar, preparation of presentation materials and other documents along with usual secretarial duties
  • Organise meetings for the Associate/Executive Director whilst making sure he is well prepared – i.e. conducting research, arranging presentations, gathering feedback from stakeholders
  • Coordinate Board of Directors meeting,  management meetings  and Minute taking of such meetings
  • Schedule appointments for the Associate/Executive Director, update, organize and maintain the Outlook calendar
  • Deal with correspondence to and from the Associate/Executive Director, including faxes, emails and telephone calls
  • Arrange travel including booking of flights and hotel reservation 
  • Act as personal assistant to the Associate/Executive Director
  • Acting as a first point of contact with clients
  • Provide support to the Business Development team including the preparation of job proposals
  • Managing social media and providing marketing support to the Business Development team
  • Be able to perform any other cognate duties related to this position
  • Prepare contract documents
  • Maintain databases

Candidate’s Profile:

  • Diploma or Degree in Business Administration, or equivalent together with computer related courses and secretarial courses
  • 5  to 10 years of working experience in related field
  • Excellent communication skills and very proficient in English and French
  • Heavily skilled with Microsoft Office applications; Excel, PowerPoint and Word
  • Proven ability to handle confidential information with discretion
  • Strong interpersonal skills and organisational skills that reflect ability to perform and prioritise multiple tasks seamlessly with excellent attention to detail
  • High level of accuracy and problem solving skills
  • Motivated and able to work efficiently & independently  
  • Teamwork and collaboration
  • Innovative and creative skills
  • Able to take responsibility and work under pressure


The management reserves the right to call only the best qualified candidates for the recruitment & selection exercise. Closing Date 30 June 2018

About Us

Hooloomann & Associates Ltd. was established in 1987 in Mauritius and has since emerged as the largest and leading Construction Cost and Project Management Consultants in the Indian Ocean region.

We have established an excellent track record in the delivery of Cost and Project Management Services Read More...

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Contact Us

  • Hooloomann & Associates Ltd,
    90 St Jean Road,
    Quatre Bornes, Mauritius
  • Telephone : +230 467 7000
    Fax No: +230 464 9615
 

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